Your Techs Are on the Roof. Your Leads Are Walking Away.
We build the systems that answer, qualify, and book while your team is doing the work that matters.
The HVAC Revenue Leak
Every unanswered call is a job your competitor books. Here is the math most HVAC owners never run:
of calls to HVAC companies go unanswered during business hours
average HVAC job value
walking out the door — 30 missed calls x $5,000 avg x 15% close rate
What We Build for HVAC Companies
AI Answering System
Picks up in under 5 seconds. Qualifies the caller, captures job details, and books the appointment — no hold music, no voicemail.
Speed-to-Lead Automation
Form submission or missed call triggers a text-back in 30 seconds. The homeowner gets a response before they finish Googling your competitor.
Dispatch & Scheduling Workflows
Auto-assign techs by zone, skill set, and availability. Your dispatcher stops juggling spreadsheets and starts managing exceptions.
Appointment Reminder Sequences
Text and email reminders at 24 hours and 2 hours before the appointment. Reduces no-shows by 40%.
Post-Job Review Automation
Automatic Google review request sent after every completed job. Your 5-star count grows on autopilot.
Real-Time Pipeline Dashboard
Know your numbers daily, not monthly. Open estimates, booked jobs, revenue closed, tech utilization — one screen.
Results from HVAC Clients
Lead response time
Booked appointments
Monthly revenue increase
Owner time freed
How It Works
HVAC Operations Audit
We map your entire lead-to-invoice flow. Where do calls land? How fast do you respond? Where do jobs fall through the cracks? We find every leak.
Build & Configure
Pipelines, automations, AI answering system, dashboard — all built and tested against your real workflow. No generic templates.
Go Live + Team Training
Your dispatcher and techs learn the system. We stay on call for the first two weeks after launch to handle any adjustments.
Pricing
HVAC automation packages start at $4,000. Most HVAC companies choose our Growth tier ($5K-$12K) for the complete pipeline + AI answering system.
Get Your Custom QuoteFrequently Asked Questions
Will this work with ServiceTitan / Housecall Pro?
Yes. We integrate with your existing field service software. ServiceTitan, Housecall Pro, Jobber, FieldEdge — we have built connections to all of them. Your techs keep using what they know.
Do I need to change my phone number?
No. We forward or port your existing number into the system. Your customers call the same number they always have. Nothing changes on their end.
How fast can this be running?
Most HVAC setups are live within 3 weeks. Simple configurations (missed-call text-back + pipeline) can be running in under 10 days.
What happens during off-hours?
The AI system runs 24/7, including weekends and holidays. Emergency calls get flagged and routed. Non-urgent requests get booked for the next available slot. You never miss a lead again.
Stop Losing $22K/Month to Missed Calls
Get a free HVAC Revenue Leak Audit. We will show you exactly where jobs are falling through and what it is costing you.
Get Your HVAC Revenue Leak Audit